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▶Trucking Bookkeeping
Owner-operator money, mile by mile.
Owner-operator bookkeeping that actually knows trucking: true cost per mile, load and trip profit, IFTA-ready fuel and mileage, and every expense tagged to a Schedule C tax line — across 10 connected tabs.
- True cost-per-mile, automatically
- Load / trip profit tracker
- IFTA-ready fuel & mileage
- Tagged to Schedule C tax lines
- Comes in Colorful, Light & Dark — all three included
Overview
Know your true cost per mile
Most bookkeeping templates weren't built for a truck. This one is: it turns fuel, maintenance, insurance, payments and the rest into a real cost per mile, then tells you whether each load actually made money after everything.
Fuel and mileage are logged IFTA-ready, and every expense is tagged to the Schedule C line it belongs on — so quarterly taxes and year-end are a copy-and-paste, not a scramble. Type in the highlighted cells and the dashboard does the rest.
It also comes in three looks — Colorful, Light and Dark. Use the color switch on this page to preview each one; every purchase includes all three, so you can pick the style that fits you.
What's Included
10 connected tabs built for the road
- The Excel workbook (.xlsx) in all three colors — Colorful, Light & Dark — each also opens in Google Sheets
- A step-by-step Quick-Start guide (PDF)
- A link to an in-depth video walkthrough on YouTube
- Free lifetime updates & friendly support — message anytime
Key Benefits
Why this one, not a free template
Every fixed and variable cost rolls into the one number that tells you if you're making money.
The load tracker shows profit per run after fuel and costs, not just the rate.
Fuel and miles are logged by state, ready for your quarterly IFTA filing.
Expenses are tagged to tax lines, so filing is a copy-and-paste.
Log from the cab in Sheets on your phone, or reconcile at home in Excel.
Colorful, Light or Dark — pick your look. All three included.
Who It's For
Built for owner-operators
- Owner-operators who want true cost per mile
- Drivers tired of guessing which loads pay
- Anyone who dreads IFTA and Schedule C season
- Small fleets keeping their own books
How It Works
Up and running in three steps
Open the .xlsx in Excel, or upload it to Google Drive and open with Google Sheets.
Add truck payment, insurance and the rest once on the Setup tab.
Enter settlements, fuel and expenses — cost per mile and load profit calculate themselves.
Why It's Different
Bookkeeping that speaks trucking
Generic bookkeeping sheets don't know what a deadhead mile or an IFTA filing is, so you end up doing the trucking math by hand. This is built around cost per mile, load profit and the taxes owner-operators actually file.
Because it's a spreadsheet you own, you can adjust it to your lanes and costs — and it never expires or asks for a subscription.
Delivery & Compatibility
Instant, and works with what you use
As soon as your order is complete you get instant access to download the spreadsheet, plus a copy by email. Prefer Google Sheets for real-time updates and dropdowns? It's fully optimized. More comfortable in Excel? It works just as well.
Built and tested in the latest Excel (Office 365). On Mac we recommend the Google Sheets version — the template is not compatible with Apple Numbers. Available in English. The template is delivered blank; the images and video show sample data to demonstrate how it looks once filled in.
FAQ
Questions, answered
What formats does it come in?
Both Excel (.xlsx) and Google Sheets. If you're on a Mac, note that Apple Numbers isn't supported — use Excel for Mac or the Google Sheets version.
Does it come in different colors?
Yes — every purchase includes three color versions: Colorful, Light and Dark. Preview them with the color switch near the top of the page, and you'll receive all three in your download (for both Excel and Google Sheets).
Do I need a subscription or special software?
No. It's a one-time purchase with no subscription. It works in Excel or in free Google Sheets — nothing else to install.
How do I receive it after purchase?
Instantly. After secure Stripe checkout you're taken to a download page, and you also receive an email with your download link.
Are there instructions or a tutorial?
Yes — a Quick-Start PDF is included, plus a full video walkthrough on our YouTube channel. You can message us anytime with questions.
Do I have to build any formulas?
Never. Type only in the highlighted cells; every dashboard, tab, total and chart calculates itself.
Can I resell or use it commercially?
It's licensed for personal use only. Reselling, sharing or redistributing the file isn't permitted. See our Terms for details.
What's your refund policy?
Because it's an instant digital download, please review the details above before buying. Full details are on our Refunds page.
For personal use only. This template is for informational purposes and is not financial, tax or legal advice. © 2026 NicheToolkitHub — no resale or redistribution.
