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▶Secret Santa & Gift Exchange Party Kit
The whole exchange. One download.
Somebody in your office just got voluntold to run Secret Santa. If that person is you, this is the whole job, printed, in about ten minutes.
- Secret Santa questionnaires in 3 styles: the classic, the top secret dossier, and the kids version, each in 5 colorways with print and typeable versions
- Automatic name draw for 3 to 40 people: type the names, the spreadsheet assigns matches, nobody draws themselves, reshuffle with one key
- White elephant with the rules argument settled: classic rules plus three house variants, 40 numbered draw cards, and the steal tracker
- The left-right story game, dice swap, 24 steal-or-unwrap cards, and guess-the-gifter ballots for mixed-age crowds
- Party Day run of show, host guide with office and family timelines, invitations, gift tags and reveal cards
Overview
The whole exchange. One download.
Somebody in your office just got voluntold to run Secret Santa. If that person is you, this is the whole job, printed, in about ten minutes.
The Secret Santa & Gift Exchange Party Kit covers the three jobs every exchange actually has: get everyone's answers, draw names without a signup website, and keep party day moving. Questionnaires collect sizes, snacks, small obsessions and the please-avoid line. The organizer spreadsheet assigns matches where nobody draws themselves, in Excel, Google Sheets or Apple Numbers. And the games arrive with the rules argument already settled.
What's Included
62 pieces, labeled by what they do:
- Questionnaires in 3 styles x 5 colorways, print-ready and typeable, in US Letter and A4
- The organizer spreadsheet with the automatic name draw, budget caps and gift check-off, for Excel, Google Sheets and Apple Numbers
- The complete game pack: white elephant rules and variants, draw cards, steal tracker, the left-right story, dice swap, steal-or-unwrap cards and ballots
- Invitations, gift tags, reveal cards and the host guide with two ready timelines
- Editable PowerPoint versions of the paper pieces, plus a quick start guide
- START-HERE.pdf, README and license: one ZIP, instant download
Key Benefits
Why this one
A paper questionnaire at every desk beats a thread nobody reads. Gift buyers keep the sheet, and the answers do not vanish above 400 unread messages.
Type 3 to 40 names into the spreadsheet and matches assign instantly. Nobody draws themselves, and a reshuffle is one key. No signup websites, no accounts, no group emails.
White elephant ships with classic rules printed, plus three house variants, so the annual argument about stealing is over before it starts.
The host guide carries two timelines: draw names the Monday after Thanksgiving for the office, or run the whole thing at the family party with the kids version.
The Budget & Gifts tab holds the spending cap and tracks every gift from idea to wrapped, so the $25 limit actually means $25.
Print the stack for your group size and you are done. US Letter and A4, no cutting mats, no design apps.
Who It's For
Built for
- The office admin or team lead who just got handed Secret Santa
- Families running the exchange at the holiday table, kids included
- Friend groups who want white elephant without the rules fight
- Anyone who has tried to run a name draw over group text and lost the thread
How It Works
Up and running in minutes
One per person: classic for the office, dossier for fun, kids version for the little ones.
Sizes, snacks, small obsessions, and the please-avoid line. Gift buyers keep the sheet.
Add 3 to 40 names, matches assign automatically, nobody draws themselves.
The Budget & Gifts tab holds the cap and checks off every gift.
The Party Day tab is the run of show; the games take it from there.
Why It's Different
Not another template
Most Secret Santa printables are a questionnaire, or a card pack, or a rules sheet. This is the whole exchange in one download: the questionnaires, an automatic name draw that needs no app or signup website, the complete game table with the arguments pre-settled, and the party-day run of show. The organizer opens in Excel, Google Sheets and Apple Numbers, and every paper piece prints on the printer you already own.
Delivery & Compatibility
Instant, and it prints on anything
As soon as your order is complete you get instant access to download your files, so the questionnaires can be on desks tomorrow morning and the draw can run tonight.
Print-ready PDFs in US Letter and A4. Typeable PDFs open in any free PDF reader. The organizer spreadsheet works in Microsoft Excel, Google Sheets and Apple Numbers. Editable PowerPoint versions open in PowerPoint, Google Slides and Canva. This is a digital download; nothing is shipped.
FAQ
Questions, answered
Does the name draw need an app or website?
No. The draw lives in the organizer spreadsheet. Type the names on the Who Is In tab, and the Draw Names tab assigns every giver a match. Nobody can draw themselves, and a reshuffle is one key. It works in Excel, Google Sheets and Apple Numbers.
How many people can it handle?
3 to 40 names. That covers a couples exchange, the office floor, and the whole extended family at once.
We always argue about white elephant rules.
That is why the rules are printed. Classic rules plus three house variants ship in the kit, with 40 numbered draw cards and a steal tracker, so the argument is settled before the first steal.
Can people type instead of handwriting?
Yes. Every questionnaire style has a typeable version that opens in any free PDF reader, plus editable PowerPoint versions if you want to reword anything.
Is it office-appropriate?
Yes. The classic questionnaire and the office timeline in the host guide were written for exactly that. The dossier style and kids version are there when the crowd is family or friends.
Can I get a refund on a digital download?
Because delivery is instant, all sales are final, but message us with any issue and we will make it right.
Sample names and figures are written examples included to show the pieces in use, not customers. For personal use only. © 2026 NicheToolkitHub — no resale or redistribution.
